VENDOR FAQ
PLEASE USE THE FOLLOWING QUESTIONS TO HELP YOU IN
THE PROCESS OF APPLYING AS A VENDOR FOR HMBI:
Q. What do I have to do to
apply for Sub-Contractor services for HMBI
A. Click on the
Vendor
Opportunities link and download the
Vendor Registration Package. After downloading and completing the
package, please return to the designated location. Please include current
insurance and license information, where required.
Q. What is included in the Vendor Registration Package?
A. The following documents make up the Vendor Registration Package:
• Vendor Registration Data – Please fill out completely. Make sure your company name, address and phone numbers are all accurate. A contractor may not be set up in the system unless all information can be verified.
• W-9 – Please fill out completely. If you are a Corporation, please fill out your Company Name exactly as it appears with your State. If you are an individual/sole proprietor, please include a copy of your Social Security card when returning this package.
• Business and/or Trade License for your Company (if applicable for your State/City).
• Contractor Reference Sheet - Please complete and return.
• Insurance Requirements, listing HUD and HMBI as additional insureds
• Direct Deposit Form
• Workers Comp Waiver
Q. Where are the offices to send my completed Contractor Information
Packages?
HMBI
Attn: Procurement Department
2000 E. Lamar Blvd., Suite 710
Arlington TX 76006
Q. What happens after I submit my application to become a HMBI
Sub-contractor?
A. HMBI Procurement will review your package and notify you as soon as there
is a need for the services you provide.
Q. What happens when my insurance expires?
A. All insurance, on file at HMBI, must be current. We will be unable to
issue work orders to your company when your insurance has expired.
Q. What is a HUD Reimbursable job?
A. HUD Reimbursables (aka HUD "Pass Through" costs) are costs, with HUD's
authorization, which will be reimbursed to HMBI. A contractor should invoice
HMBI for these jobs as soon as they are completed. For more information on
invoicing, please contact our local office.
Q. What is a Non-Reimbursable job?
A. Non-reimbursable work orders are not reimbursed by HUD and HMBI will be
responsible for payment. For more information on invoicing, please contact
our Procurement Department.
Q. How does a subcontractor invoice HMBI for completed work?
A. All invoices (accompanied by the required supporting signed work order,
pictures, etc.) must be received in the appropriate office following
completion of work.
Q. What happens once I have been approved as a HMBI
Sub-contractor?
A. You will be entered into our system as an approved vendor upon the
submission of all necessary forms. You will be contacted by a HMBI Property
Manager when your specific services are needed to complete a work order. At
that time, several policies and a handbook will be provided and discussed
with you.
Q. Do I get a scope of work for the services required?
A. Yes. a scope of work will be issued upon receipt of a completed Vendor
Registration Package and before any work is assigned.
Q. What jobs are available for Sub-Contractors?
A. Many different services are needed from HMBI Sub-Contractors and varies
from area to area. These are updated regularly on our web site and are
listed by area.
Q. May I apply to be a Sub-Contractor even though the service I
provide is not needed at a specific time?
A. Yes. You may apply by completing and returning a Vendor Registration
Package. Your package will be kept on file and when the need arises, you
will be contacted by HMBI.
Q. I am an appraiser. Must I have Worker’s Compensation Insurance
and General Liability?
A. Yes.
Q. My Vendor Registration Package has been approved by HMBI, but
I am not getting any work. Why?
A. Inventory levels contribute to work rotations and assignments therefore
work orders will be issued on an as needed basis.
Q. Who do I contact if my question is not answered on this web
page?
A. Please contact our local office specific questions not listed on this website.
You may also e-mail the following:
contact@hmbiweb.com
